An Office Technician or Typist uses a computer and word processing software, or a typewriter, to type reports, correspondence and other documents in the office of a company or organization. Transcribes and types meeting discussions or reports that have been recorded.
Office Specialist - Facility Services (11031)
Casa Grande Elementary School District
Facility Services - Casa Grande, Arizona This job is also posted in Casa Grande Elementary School District 4
Job Details
Job ID:
5825970
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
Immediately
Job Description
The job of Office Specialist is done for the purpose/s of supporting the Facilities site staff by providing general secretarial support, information and/or direction and responding to inquiries from parents, staff, vendors and contractors.
Responsibilities:
Answers incoming telephone calls
Coordinates the custodial substitute assignments
Coordinates assigned projects and/or processes (e.g. mail, staff training documentation, custodial warehouse orders, purchase orders, construction documentation, training dates, inspection dates, etc.)
Distributes a variety of materials (e.g. mail, checks, supplies, messages, etc.)
Performs record keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, work order input and assigning, preventive maintenance recording, EMCS data, data entry into Portfolio Manager, etc.)
Prepares documents (e.g. newsletters, flyers, certificates, awards, letters to parents, etc.)
Prepares documents (e.g. newsletters, flyers, certificates, awards, memos, letters to staff, etc.)
Processes documents, forms, mailings and materials (e.g. pest control data, work orders, SFB reports, annual fire and safety inspection reports, employee attendance, employee hazard communication and safety training tests, etc.)
Responds to inquiries of all staff, local, state and/or federal government institutions and/or the public
Assists other personnel and performs other duties, as assigned
Experience is desired. Full time with Benefits.
Requirements:
High School diploma or equivalent
Pre-employment proficiency test
Criminal Justice fingerprint/background clearance
Ability to read, write and communicate clearly in English
This is a 12-month position.
