Union Affiliation:

Teamsters' Secretaries Unit Full-Time Below is a Civil Service description of the title, Clerk. The District anticipates placing Clerks in our libraries.

DISTINGUISHING FEATURES OF THE CLASS

: This position exists in various department in City Hall , the Utica City School District and the Municipal Housing Authority and involves the responsibility of independently performing routine clerical work and assisting in performing more difficult and responsible clerical work . An understanding of office rules , procedures and policies is required . The incumbent works under direct supervision on routine assignments , which are done in accordance with defined procedures . Detailed instructions are provided for new or unusual assignments . The work is reviewed by observation . Does related work as required .

TYPICAL WORK ACTIVITIES

: Sorts , processes , and files mail , bills , requisitions , and other material ; Retrieves material from files , performs file searches , and maintains necessary records ; Issues and records applications , licenses , and permits , Collects fees and accounts for monies received ; Checks and reports and records for clerical accuracy ; Answers telephone and provides routine information ; Maintains time records and payroll data ; Responsible for preparing vouchers , requisitions , and a variety of reports ; Files and maintains all related records such as payrolls , invoices , vouchers , bills and correspondence ; Operates calculator , computer and other related office equipment ; Makes entries on control cards , or in a ledger from original sources ; Performs a variety of related duties as necessary for the efficient execution of functions of the department .

ENTRY LEVEL KNOWLEDGE , SKILLS , ABILITIES , AND PERSONAL CHARACTERISTICS

: Working knowledge of office terminology , procedures , and equipment ; working knowledge of business arithmetic and English ; ability to establish and maintain effective relationships with employees ; ability to type accurately at a satisfactory rate of speed ; ability to understand and follow oral and written directions ; mental alertness ; good judgement ; neatness ; accuracy ; tact and courtesy . Physical condition commensurate with the demands of the position .

MINIMUM QUALIFICATIONS

: ( A ) ( B ) Graduation from high school or possession of a high school equivalency diploma ; OR Two ( 2 ) years of experience in a clerical position 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