Front Desk Clerk/Receptionist

Front Desk Clerk/Receptionist The Odyssey Preparatory Academy - 3.9 Buckeye, AZ Job Details Full-time $16.03 an hour 2 days ago Qualifications Financial data reconciliation Medication administration Guest relations Phone communication Student record keeping Greeting customers Processing cash transactions Student information system Working with high schoolers Credit card payment processing Administrative experience Schedule management Receiving shipments Deposits Communication skills Entry level File organization Client interaction via phone calls Full Job Description Front Desk Clerk/Receptionist for OI High School OI High School Office is seeking to fill the front office receptionist position. This position is full time during the school year, with part-time hours in the summer.

Key Responsibilities:

Student Registration & Records Management Accept and process registration packets; enter student information accurately into systems Verify required enrollment documentation for compliance Create and maintain cumulative and health files for incoming scholars Request records from previous schools and fulfill outgoing records requests Archive files for withdrawn and graduated scholars Rotate and prepare files for incoming 9th grade scholars Manage withdrawal processes for scholars Parking Registration for Teachers and Scholars Tracking of Cell Phone / Electronic Violations Scheduling & Academic Support Support class selection process and ensure completion of compliance links following initial communication Print reports as needed for administration and staff Coordinate and execute schedule pick-up and fee payment events Coordinate substitute coverage, including: Covering internal substitute assignments as needed Coverage of teacher/coaches for athletic events & tracking pay Preparing class rosters and supporting guest teachers with directions and plans Maintaining internal sub tracking systems (e.g., "Kitchen Sink" spreadsheet) Communicate with HR and principals regarding teacher absences as needed Financial Responsibilities Assign and collect student fees Process cash, check, and credit card transactions Reconcile credit card transactions and prepare deposits Front Office Operations Serve as primary point of contact by answering incoming calls and directing inquiries appropriately Make outgoing calls to parents/guardians as needed Check voicemails and distribute messages in a timely manner Greet visitors and manage guest form acceptance Accept and distribute packages and deliveries Student Services & Support Manage scholar sign-in/sign-out procedures Assist with attendance processes Distribute diplomas to graduates Coordinate parking registration and assignment Support sub coordination as needed Distribute van keys to authorized personnel Health & Safety Provide basic emergency response support when needed Administer medication in accordance with school policies and training Coordinate fire drills and support campus safety procedures Operations & Logistics Maintain copier functionality and coordinate repairs Order office and staff supplies, including teacher requests Manage testing compliance forms and documentation Update informational slides on campus

TVs Qualifications:

Strong organizational and multitasking skills Excellent communication and customer service abilities Attention to detail and accuracy in record-keeping Ability to handle confidential information with discretion Proficiency with office technology and student information systems Ability to remain calm and solution-oriented in a fast-paced environment

Preferred Qualifications:

Previous school front office or administrative experience Knowledge of student records, attendance, and compliance requirements