JOB SUMMARY

Administrative Assistant to Attorneys/Receptionist Ready to bring your energy and organizational expertise into a rewarding legal support role? Our dynamic legal team is looking for a professional who is motivated to serve others, experienced in managing competing priorities and calendars, and committed to contributing meaningfully to a team's success. If you've been searching for a long-term, reliable professional career to complement your organizational skills and passion for learning, you may be the teammate we're looking for!

POSITION MISSION

To cheerfully greet and assist clients, solidify client relationships by diligently overseeing and managing timely communication with Attorneys and Clients, and provide office administration support.

OUR TEAM

KKOS's Phoenix Team is a lively group of fun-loving people who love to laugh while enjoying their work with a view. The Administrative Assistant/Receptionist demonstrates genuine care for our clients by scheduling appointments and working directly with the Attorneys to proficiently guide and facilitate the implementation of the client's business and tax strategies while serving as a Front Desk Receptionist performing office administration duties.

Administrative Assistant Key Duties:

o Collaborate with Attorneys to deliver white glove service to current and new clients while scheduling and verifying status of work via email and phone conversations o Ensure Attorneys are prepared for consultations with proper documents from clients ahead of time o Answer incoming calls from clients and prospective clients regarding company services and pricing o Collect and store billing information o Manage documents, including sending, receiving, and gathering all required documentation necessary for the delivery of services o Input and manage client contact information across billing and CRM systems o Tracking appointment data

Receptionist Key Duties:

o Provide office administration support including but not limited to incoming and outgoing mail, office inventory, and IT support o Support new hire onboarding including assigning software, work area set up, building parking and key card access, and gym access o Organize Team Phoenix events, birthday luncheons, and other team celebrations o Order office snacks and supplies

Required Qualifications:

People person with at least 3 years administrative success in a professional environment supporting a Team, Leader, or client-facing function
Professional who understands workplace demeanor and who can deliver outstanding client service while skillfully supporting at least 2 Attorneys
Excellent verbal and written communication
Strong work ethic with good attendance and punctuality
Attention to detail
Adaptable to different work styles and workflow process changes
Superior computer skills including knowledge of Google Workspace o Willingness to perform additional tasks and projects as assigned In-Office Position, 8am-5pm

Monday-Friday Pay:

$21.00 - $23.00 per hour

Benefits:

401(k) 401(k) matching Health insurance Paid time off Application Question(s): What do you think makes someone come across as professional and trustworthy when speaking with a client? Please describe your technical skills in terms of familiarity with Google Workspace and HubSpot (or other CRM). In 3 sentences or less, please share why you believe you would excel in this highly proactive, detail administrative role that requires anticipating needs and leading coordination, not just completing assigned tasks?

Education:

High school or equivalent (Required)

Experience:

Administrative:

3 years (Required)

Work Location:

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