A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
Business Attire Position Overview We are seeking a reliable, punctual, and polished Front Desk & Mailroom Coordinator to join our team. In this role, you will serve as the primary face of our office—monitoring the entrance, greeting visitors, managing daily mail and packages, and keeping common areas neat and welcoming.
Key Responsibilities:
Front Door & Visitor Reception Monitor and secure the front entrance throughout the day. Warmly greet clients, visitors, vendors, and staff upon arrival. Ensure all visitors sign in according to internal security protocols. Mail & Package Handling Receive, log, sort, and distribute daily mail and incoming packages (FedEx, UPS, USPS, ETC.). Process outgoing mail and prepare express shipments as needed. Keep the mail intake system organized and easily accessible. General Housekeeping & Facility Care Maintain a tidy, presentable front lobby, reception desk, and mailroom throughout the day. Perform light upkeep in common areas, including wiping down surfaces, restocking coffee/tea stations, and prepping conference rooms between meetings. Report any facility maintenance or supply issues to management promptly.
Qualifications & Requirements Professional Image:
High standard of personal presentation. Business attire is required daily.
Reliability & Punctuality:
Strict adherence to the 9:00 AM - 5:00 PM schedule to ensure coverage for the front door and incoming deliveries.
Physical Capability:
Able to lift, move, and sort packages weighing up to 30-40 lbs.
Organization & Communication:
Friendly demeanor, strong attention to detail, and a proactive attitude toward keeping spaces neat.
Experience:
High School Diploma or equivalent required; prior experience in reception, customer service, or mailroom handling is a plus.
Pay & Benefits Competitive Pay:
$20.00 per hour (Paid [Weekly / Bi-weekly]).
Set Schedule:
Stable Monday through Friday hours (9:00 AM - 5:00 PM) with no nights or weekends.
Office Perks:
Free access to a fully stocked breakroom with daily snacks, fresh coffee, tea, and cold beverages.
