Receptionist for Maintenance Dept.-Spanish

Receptionist for Maintenance Dept.-Spanish AppleOne - 3.8 West Hollywood, CA Job Details Full-time $23 - $24 an hour 1 day ago Benefits Dental insurance 401(k) Vision insurance Paid sick time Qualifications Record keeping Spanish Customer communication Facilities management Greeting customers English Purchase order management Mid-level Administrative experience Maintenance activity documentation Schedule management Data entry Purchasing Productivity software Phone call management Communication skills Property management Tenants Full Job Description Maintenance Coordinator / Receptionist - Bilingual Spanish A well-established privately held real estate investment and property management firm is seeking a professional and dependable Maintenance Receptionist/ Coordinator to join their team in West Hollywood. The company owns, renovates, operates, manages, and leases over 1.3 million square feet of premier commercial real estate throughout Southern California. This is an excellent opportunity for someone with strong customer service and administrative skills who thrives in a fast-paced property management or facilities environment. Position Overview The Maintenance Receptionist/ Coordinator will serve as the first point of contact for tenants, vendors, and visitors while supporting the Facilities and Property Management teams with maintenance coordination, work orders, scheduling, and administrative support. The ideal candidate is highly organized, detail-oriented, bilingual in English and Spanish, and able to multi task efficiently while maintaining professionalism and excellent customer service. Key Responsibilities Greet visitors and tenants in a professional and welcoming manner Answer and route inbound telephone calls for multiple commercial properties Create, manage, and close maintenance work orders Generate purchase orders and maintain related documentation Coordinate repairs, maintenance requests, and additional tenant services Schedule routine maintenance tasks with departments and supervisors Perform data entry and maintain accurate records and files Ensure paperwork and maintenance documentation are completed accurately and timely Communicate effectively with tenants, vendors, and internal departments Provide general receptionist and administrative support Assist with special projects and additional duties assigned by management Qualifications Bilingual English/Spanish Minimum 3 years of receptionist, facilities coordination, or property management support experience preferred Strong organizational, multitasking, and follow-up skills Excellent verbal and written communication abilities Professional customer service and interpersonal skills Ability to work effectively in a fast-paced environment Basic knowledge of facilities maintenance procedures and terminology Proficient in Microsoft Office Suite Dependable with strong attendance and punctuality Client offers a competitive compensation package along with excellent benefits Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1012