Receptionist

We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace.

Responsibilities:

• Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations.
• Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff.
• Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments.
• Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track.
• Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned.
• Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets.
• Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records.
• Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions.
• Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.