Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests.

What You'll Do:

Manage front-desk coverage and greet visitors, vendors, and project partners.

Answer and direct incoming calls and maintain accurate message records.

Coordinate meeting schedules, conference rooms, and visitor appointments.

Receive and distribute incoming mail, packages, plans, and project documents.

Assist with document scanning, filing, copying, and electronic recordkeeping.

Maintain office supply inventory and coordinate replenishment.

Help prepare project packets, vendor paperwork, and internal meeting materials.

Route invoices, purchase orders, and other documents to the appropriate departments.

Maintain contact lists, spreadsheets, and office tracking logs.

Coordinate office access and visitor information according to company procedures.

Assist with employee onboarding logistics, including workspace preparation.

Support general administrative projects and office services requests.