Receptionist Vocational Innovations - 3.7 Orange, CA Job Details Full-time $19.50 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Retirement plan Qualifications Customer communication Confidential information handling Microsoft Outlook Spreadsheets CDL Administrative experience High school diploma or GED Data entry Organizational skills Front desk Productivity software Full Job Description Join Our Team! We are seeking a friendly, organized, and detail-oriented Receptionist to serve as the first point of contact for our employees, clients, visitors, and community partners. This position is ideal for someone who enjoys helping others, thrives in a fast-paced environment, and takes pride in keeping an office running efficiently. As our Receptionist, you will play an essential role in supporting daily operations, maintaining confidential records, assisting with compliance requirements, and providing administrative support to the Program Director and site staff.

Compensation:

$19.50 per hour

Schedule:

Monday through Friday, 7:30 AM to 4:00 PM 8 hours per day

Location:

1524 E. Mayfair Ave., Orange, CA 92867

What You'll Do Front Office & Customer Service:

Welcome and assist visitors, clients, vendors, and employees professionally Answer phones and direct calls appropriately Receive, sort, and distribute mail and deliveries Monitor office supplies and coordinate ordering Assist with opening and closing office procedures Create employee and client ID badges Support administrative projects and day-to-day office operations Occasionally travel to the post office or bank as needed

Administrative & Records Management:

Maintain electronic and paper personnel and client records Update rosters, spreadsheets, and SharePoint files Prepare client welcome packets and intake materials Support new hire onboarding and employee offboarding Monitor employee credential and document expiration dates Conduct personnel file audits to ensure compliance Assist with employee communications and internal postings Maintain confidentiality of sensitive information

Operational Support:

Coordinate maintenance requests and vendor communications Maintain contact directories and facility compliance records Assist management with reports and administrative projects Support attendance tracking and month-end documentation

Qualifications Required:

High school diploma or equivalent Strong customer service and communication skills Excellent organizational and time-management abilities Ability to maintain confidentiality Proficiency with Microsoft Office (Word, Excel, Outlook)

Preferred:

Two or more years of receptionist, administrative, or office support experience Experience maintaining confidential records Experience using SharePoint or electronic document management systems

Additional Requirements:

Valid California driver's license may be required based on business needs. Ability to lift up to 25 pounds and perform routine office duties. What We're Looking For We're looking for someone who is: Friendly and professional Highly organized and dependable Comfortable multitasking in a busy office Detail-oriented with excellent follow-through Able to work independently and collaboratively Committed to maintaining confidentiality and providing outstanding customer service Why Join Us? Monday-Friday schedule with evenings and weekends off Supportive team environment Opportunity to make a positive impact in the community Meaningful work supporting individuals and employees Stable, full-time position with opportunities for growth Apply today and become an important part of a team dedicated to providing exceptional service and support every day!

•Vocational Innovations is an

Equal Opportunity Employer Pay:

$19.50 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): As a licensed facility, all of our employees are required to pass a background check, health screening, and drug testing (including marijuana). Would you be comfortable with meeting these requirements? How many years of receptionist, administrative, or office support experience do you have? How many years of Microsoft Office experience do you have? How many years of SharePoint experience do you have?

License/Certification:

CDL (Required)

Work Location:

In person