We are looking for a detail-oriented Receptionist/Front Desk team member to support administrative and outreach activities for a contract position based in Poway, California. This role serves as a welcoming first point of contact while also assisting with event coordination, communication, and record management. The ideal candidate is organized, service-oriented, and comfortable working with community partners, internal teams, and program participants in a fast-paced environment.

Responsibilities:

• Welcome visitors, answer incoming calls, and provide front desk assistance while ensuring a welcoming and helpful experience for guests, staff, and external partners.
• Support outreach and recruitment efforts by helping organize orientations, job fairs, presentations, and other onsite or community-based events.
• Prepare and distribute promotional and informational materials, including flyers, mailings, advertisements, and related documentation for target audiences.
• Build and maintain collaborative relationships with schools, community organizations, career centers, and public agencies to expand awareness of training opportunities.
• Coordinate tours of the training facility for individuals and groups interested in learning more about available programs.
• Maintain accurate files and records by organizing documents, creating new folders for participants and instructors, and preparing materials for audit review.
• Assist workforce development leadership and staff with special assignments, administrative tasks, and day-to-day program support as needed.
• Partner with marketing contacts to help develop social media and outreach content that strengthens visibility across recruitment channels.
• Contribute to outreach initiatives that highlight modern construction technology and promote innovative training pathways to prospective applicants.