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EI
E-Solutions IT Services Private Limited
Front desk Office Assistant
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Job Description
Job Overview Front Office Assistant to be the first point of contact for visitors, clients, candidates, and employees. This role is vital in creating a professional and welcoming environment at our front desk, while also providing administrative support to the Office& Facilities Manager, and other departments as needed. The ideal candidate is detail-oriented, tech-savvy, and skilled in multitasking.
Key Responsibilities:
Front Desk & Guest Relations:
- Greet and welcome guests, candidates, and clients in a professional and courteous manner.
- Notify appropriate employees of visitor arrival and ensure guests are attended to promptly.
- Manage visitor registration process and issue temporary badges when necessary.
- Handle incoming calls, emails, and inquiries; route them to the appropriate departments.
Administrative Support:
- Assist the Office Manager in daily administrative tasks, coordination, and reporting.
- Receive, sort, and distribute mail, deliveries, and office supplies.
- Monitor inventory of office supplies and reorder as needed.
Event Coordination:
- Assist in planning and executing internal company events, meetings, and celebrations.
- Support logistics such as booking venues, sending invites, arranging catering, and preparing materials.
Candidate & Interview Management:
- Welcome job candidates and guide them through the check-in and interview process.
Required Skills & Qualifications:
- Proven experience as a receptionist, front desk representative, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
Tools & Systems Knowledge:
- Visitor Management System (e.g., Envoy, Proxyclick)
- Meeting scheduling tools (e.g., Outlook Calendar)
- Office inventory platforms (e.g., Zoho Inventory)
- Communication platforms (e.g., Microsoft Teams)
- Basic knowledge of event planning tools is a plus (e.