Legal Receptionist

Legal Receptionist Owen, Patterson & Owen LLP Santa Clarita, CA Job Details $21 - $23 an hour 23 hours ago Benefits Free parking Paid holidays Disability insurance Health insurance Paid time off Vision insurance Life insurance Qualifications Spanish English Legal firm experience Law office Legal case management Technical Proficiency Full Job Description Owen, Patterson & Owen is seeking a proactive, motivated, and client-focused individual to join our team as a Receptionist. The ideal candidate is someone who genuinely wants to help people, pays close attention to detail, and thrives in a fast-paced environment. We're looking for someone who can manage multiple priorities with confidence, and who will remain composed and solutions-oriented when faced with challenges. If this sounds like you, we welcome your application.

Compensation:

$21 - $23 hourly

Responsibilities:

In this role, you will be responsible for: Greet clients, attorneys, and visitors in a professional and welcoming manner. Answering and routing incoming RingCentral calls on a multi-line telephone system, directing calls to the appropriate team member, taking accurate messages when necessary, and ensuring calls are properly saved in Filevine. Maintaining the conference rooms and reception area to ensure a clean and professional environment. Scanning, photocopying, and faxing documents as needed. Collecting and routing incoming mail and hand-delivered packages. Running various office errands, including trips to the post office, FedEx, and various stores. Preparing and sending outgoing correspondence, including birthday cards, contact cards, thank-you cards, client journals, and attorney demand letters. Maintaining organized records and spreadsheets, including tracking storage file requests and gift card/lotto ticket lists. Labeling and entering all incoming mail, faxes, emails, and client photographs into Filevine. Contacting clinics, hospitals, and lienholders to obtain balance confirmations, including through ChartSwap. Entering settlement checks, MedPay checks, and referral fee checks into Filevine. Preparing Referral Fee Agreements and distributing them to attorneys and clients via Vinesign. Assisting Spanish-speaking clients by facilitating communication and, when needed, reviewing questionnaires with them.

Qualifications:

Required:

Excellent written and verbal communication skills. Proficiency with Microsoft Office, including Word, Outlook, and Teams. Ability and openness to learning new technology and software. Prior experience working in the legal field. Prior experience working as a receptionist. Experience with Filevine case management software. Bilingual in English and Spanish.

Preferred:

Experience working at a personal injury law firm. Experience working as part of a fast-paced team. OPO is proud to offer a competitive compensation and benefits package, including:

Starting Pay:

$21-$23/hour, depending on experience Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Paid Time Off Paid Holidays Possibility of Bonus Pay Free Parking To apply, please submit your resume and cover letter to About Company Owen, Patterson & Owen (OPO) is the largest personal injury firm in Valencia, California. We handle cases across the state of California, including but not limited to those arising from motor vehicle accidents, slip-and-falls, dog bites, and mass torts such as the Aliso Canyon Gas Leak. We have recovered hundreds of millions of dollars for clients, and we're committed to continuing that work for our current and future clients. OPO started as a family business and takes great pride in the culture and team we have built. We bring that same dedication to our clients through exceptional customer service. If you are looking for a firm where your work truly matters, we want to hear from you.