Receptionist

We are looking for a proactive and detail-oriented Receptionist to support daily office operations in Santa Monica, California. This contract opportunity is ideal for someone who enjoys balancing front-desk responsibilities, administrative coordination, and hands-on support across a fast-paced creative workplace. The position offers broad exposure to office management and music-related administrative functions while working closely with experienced professionals in a collaborative environment. The role is onsite M-F, hours are 9:00am - 5:30pm.

Responsibilities:

• Welcome visitors and manage front-desk activity while handling incoming mail, sorting deliveries, and routing important documents to the appropriate team members.
• Coordinate travel and logistics, including arranging flights, hotels, dining reservations, and other scheduling needs for staff and business activities.
• Prepare meetings from start to finish by organizing calendars, setting up conference spaces, arranging virtual and in-person sessions, and ensuring refreshments or materials are ready in advance.
• Provide day-to-day administrative support such as scanning, copying, filing, and assisting staff with general office tasks as needed.
• Oversee office operations by maintaining supplies, monitoring workplace upkeep, and partnering with building or service vendors to keep the environment running smoothly.
• Work with internal technology support to address equipment issues, employee access needs, and other office-related technical concerns.
• Track routine administrative records, including expense reporting, contract staff time approval, and employee time-off calendars, while helping communicate key scheduling updates to the team.
• Plan and support company gatherings, client-facing events, and internal team functions, while also assisting with occasional content coordination for social and promotional needs.
• Help manage synchronization-related administrative requests by monitoring shared inboxes, directing inquiries, updating music library information, and preparing asset details such as metadata, playlists, and rights information.