Job Overview Irvine Ranch Executive Suites is looking for an outgoing, personable, and dependable individual to join our team as a part-time receptionist. The current shift we are looking to fill is from 7:30am-1:30pm, which overlaps with our afternoon receptionist's shift. This is a professional executive office environment, and we are looking for someone who is extremely comfortable interacting with tenants, clients, and guests. Someone who is friendly, responsible, and organized will fit in well with our community. The center may be buzzing with life and require a multi-tasker to ensure things run smoothly, or quiet for several hours where we require someone with initiative to find some way to care for the space. No prior experience is required. We provide comprehensive training and will teach you our procedures and systems. The ideal candidate is reliable, punctual, friendly, and professional, with good communication and basic computer skills. Additional hours may be available as needed. Duties Greet visitors, clients, and staff with enthusiasm, ensuring a warm and professional first impression Answer multi-line phone systems promptly and courteously, directing calls efficiently using proper phone etiquette Manage front desk operations including scheduling conference room appointments, handling inquiries, and providing general information

• we represent over 100 businesses but do not manage their schedules or offerings Perform clerical tasks such as filing, data entry, proofreading documents, and maintaining organized records Support office management activities by assisting with mail distribution, supply inventory, and basic administrative tasks Utilize Microsoft Office programs (Word, Excel) for document creation, editing, and communication purposes Maintain a clean and organized reception area to promote a welcoming environment for all guests Qualifications Proven experience in office management or administrative support roles; previous front desk or receptionist experience preferred •not required Some computer literacy in Microsoft Office Suite (Word, Excel) Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional customer service skills with a friendly demeanor and strong communication abilities Bilingual capabilities are highly desirable to serve diverse client needs •not required Willingness to learn our multi-line phone systems and with strong phone etiquette Personal experience that demonstrates attention to detail and time management skills Join us in delivering outstanding service while honing your administrative expertise!

This paid part-time position is perfect for motivated individuals eager to grow their office skills in a vibrant setting.

Pay:

$17.00 - $18.00 per hour Expected hours: 30.0 per week

Work Location:

In person