Overview Join our dynamic team as a Receptionist/Administrative Assistant, where your energy and organizational skills will be the heartbeat of our office! In this vital role, you will serve as the first point of contact for visitors and patients, manage daily administrative tasks with efficiency, and support office operations to ensure a smooth and welcoming environment. Your proactive attitude and technical proficiency will help foster a productive workplace while providing exceptional customer service. Duties Greet visitors and clients warmly, ensuring a positive first impression while managing front desk responsibilities. Answer, screen, and direct multi-line phone systems with professionalism and courtesy. Manage appointment scheduling and calendar coordination using Charm EHR systems. Perform data entry, maintain filing systems, manage and organize inventory. Handle correspondence via email, word processing, and proofreading to ensure clear communication. Provide customer support by addressing inquiries promptly, offering information, and facilitating patient communication. Requirements Proven experience in office administration or clerical roles, including front desk or receptionist duties. Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace, spreadsheets, and data entry. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Exceptional phone etiquette and communication skills, including experience with multi-line phone systems. Bilingual abilities are highly desirable to serve diverse client needs effectively. Medical receptionist experience is a plus, as well as handling insurance verifications. Demonstrated ability to manage calendars, handle filing systems, and perform proofreading with attention to detail. Post on social media weekly and post monthly newsletters (optional)

Working Hours:

Monday and Wednesday:

4-7pm

Tuesday and Thursday:

10-3pm (can be negotiable with either Tuesday or Thursday)

Friday:

10-7pm (there will be a lunch break for 30-60 minutes)

Saturday:

10-2pm Embark on a rewarding career where your administrative expertise makes a real difference! We are committed to fostering an inclusive environment that values your skills and supports your professional growth through comprehensive training and ongoing development opportunities.

Pay:

$19.00 - $22.00 per hour Expected hours: 20.0 - 29.0 per week

Benefits:

Flexible schedule

Work Location:

In person