Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily reception and administrative operations for a contract position. This role serves as a key point of contact for visitors, callers, and internal teams while helping maintain an organized and efficient office environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities with accuracy and care.

Responsibilities:

• Greet guests and staff in the reception area, provide assistance upon arrival, and ensure a welcoming front office experience.
• Manage incoming and outgoing mail, parcels, and deliveries while keeping distribution organized and timely.
• Oversee conference room scheduling and help coordinate space usage for meetings and internal events.
• Provide administrative support for human resources activities, including onboarding preparation, job posting assistance, and drafting routine documents and meeting materials.
• Copy, scan, file, and retrieve records as needed, including maintaining documents within Laserfiche and related filing systems.
• Maintain calendars, confirm scheduled appointments, and arrange travel or logistical details when requested.
• Support planning and on-site coordination for conferences, meetings, and community or public-facing events.
• Answer and route inbound calls through a multi-line phone or switchboard system with efficiency and courtesy.