Overview We are seeking a dynamic and organized Front Desk Coordinator to be the welcoming face of our office. In this vital role, you will manage front desk operations with enthusiasm, ensuring smooth communication, efficient administrative support, and exceptional customer service. Your energy and organizational skills will help create a positive environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and friendly workplace atmosphere. Responsibilities Greet visitors, clients, and vendors warmly, providing excellent customer service and assistance Answer multi-line phone systems promptly, directing calls accurately and professionally Manage appointment scheduling and calendar coordination for staff using Microsoft Office and Google Workspace tools Handle data entry, filing, and document proofreading to maintain accurate records and correspondence Support office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of the reception area Assist with clerical duties including typing, photocopying, and organizing files for easy retrieval Provide administrative support to team members as needed, including personal assistant tasks and basic bookkeeping using QuickBooks Experience Prior office experience or administrative experience in a professional setting is preferred Proven customer service skills with the ability to handle phone etiquette confidently Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills Bilingual abilities are highly desirable to serve diverse clients and visitors effectively Experience with front desk or medical/dental receptionist roles is a plus Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Knowledge of office management procedures including filing systems, calendar management, and clerical tasks Join us as a Front Desk Coordinator to be the friendly first point of contact that sets the tone for our professional environment. Your proactive approach and attention to detail will ensure our office runs smoothly while providing outstanding support to everyone who walks through our doors.

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person