Receptionist/Administrative Assistant

Job Overview We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, support office operations, and provide exceptional customer service. Your proactive approach and organizational skills will help keep our office running smoothly and efficiently, contributing to a positive workplace atmosphere. Duties Greet visitors, clients, and vendors with warmth and professionalism, providing excellent customer service at all times Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate staff members Maintain a clean, organized front desk area and ensure all reception areas are welcoming and professional Handle data entry, filing, and document proofreading to support office operations Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools Assist with basic bookkeeping tasks using QuickBooks and support office management activities such as supply ordering and inventory tracking Support clerical duties including typing correspondence, managing incoming/outgoing mail, and maintaining accurate records Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and general computer literacy Experience with multi-line phone systems and phone etiquette essential for effective communication Bilingual abilities are a plus to serve diverse client needs effectively Familiarity with QuickBooks for bookkeeping tasks preferred but not required Strong attention to detail for proofreading documents and data entry accuracy Excellent time management skills to prioritize tasks efficiently in a fast-paced environment Previous experience as a receptionist or administrative assistant in medical or dental offices is advantageous Personal assistant or calendar management experience is beneficial for supporting team members' schedules Join us in creating a vibrant office environment where your organizational talents shine! This paid position offers the opportunity to develop valuable skills while supporting a collaborative team dedicated to excellence.

Job Type:

Full-time Pay:

$16.00 - $19.00 per hour

Benefits:

Flexible schedule

Work Location:

In person