Front Desk Admin

Front Desk Admin at Confidential Front Desk Admin at Confidential in Miami Beach, Florida Posted in 5 days ago.

Type:

full-time

Job Description:

An independent early childhood school is seeking a professional, organized, and welcoming Front Desk/ Admin to join its team. This is a fully in-person role that involves daily interaction with students, families, staff, and visitors. The ideal candidate is detail-oriented, warm, and capable of managing multiple responsibilities in a fast-paced school environment while maintaining strict confidentiality. Position Responsibilities Greet and welcome guests in a friendly and professional manner Answer and direct phone calls to appropriate staff members Retrieve, distribute, and manage voicemail messages Maintain and update the school's voicemail system Verify emergency cards during student sign-out and place calls when required Maintain accurate student records, including immunization documentation Provide administrative support to teachers, staff, and families Respond to general inquiries and provide accurate information to callers and visitors Maintain a clean, organized, and professional front desk and reception area Perform data entry and maintain accurate records Assist with filing, copying, scanning, and other clerical tasks Handle incoming and outgoing mail and packages Monitor and replenish office supplies as needed Maintain confidentiality of all student and family information Update and maintain reception-area bulletin boards Assist with coordination and support of major events Requirements Previous administrative or front desk experience preferred Excellent customer service and phone etiquette Strong organizational skills with the ability to multitask and prioritize Proficiency with office equipment (computers, printers, scanners) Knowledge of basic clerical and office procedures High attention to detail and accuracy Ability to handle sensitive information with discretion Professional appearance and demeanor Qualifications High School Diploma or GED required 2-3 years of related experience required Additional Information This is a year-round position Staff training may occur during summer months Must be comfortable working on campus with students Equal Opportunity Statement This organization is an equal opportunity employer and is committed to maintaining a workplace free from unlawful discrimination and retaliation. Employment decisions are made in accordance with applicable local, state, and federal laws.