Office Assistant/Receptionist Sunshine Affordable Movers Pompano Beach, FL Job Details Full-time $16 - $21 an hour 11 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Parental leave Employee assistance program Vision insurance Flexible schedule Retirement plan Qualifications Customer service Client inquiry handling Payroll systems QuickBooks Outbound calling Physical document handling Full Job Description Job Summary Sunshine Affordable Movers is a growing South Florida moving company focused on providing professional, reliable, and affordable moving services to residential and commercial customers. We are looking for a Customer Service & Office Administrator to join our team and help manage our daily office operations. The ideal candidate is organized, professional, dependable, comfortable speaking with customers, and experienced with QuickBooks and payroll . This is an important position for someone who can take ownership of administrative responsibilities while providing excellent customer service. Customer Service & Phones Answer incoming business phone calls in a professional and friendly manner Respond to customer questions regarding moving services, pricing, scheduling, and policies Assist customers with booking and scheduling moves Follow up with leads and potential customers Confirm appointments and communicate scheduling changes Handle customer concerns, complaints, and service issues professionally Make outbound calls to customers, leads, vendors, and business partners Maintain a professional and helpful attitude with every customer Respond to emails, text messages, and other customer inquiries Maintain accurate customer and job information Office Administration Perform daily general office and clerical duties Maintain organized digital and physical files Enter and update customer and company information Prepare documents, invoices, reports, correspondence, and forms Assist management with administrative projects Maintain calendars and schedules Track office supplies and place orders when necessary Assist with employee paperwork and records Coordinate communication between customers, movers, drivers, and management Assist with dispatch and daily scheduling as needed Maintain confidentiality of company and customer information QuickBooks & Accounting Support Utilize QuickBooks for day-to-day business accounting tasks Create and send customer invoices Record and organize business transactions Assist with accounts receivable and accounts payable Reconcile transactions and review financial records Maintain accurate customer and vendor accounts Track payments and outstanding balances Assist management with financial reports and bookkeeping tasks Communicate with vendors and customers regarding billing when necessary Maintain organized accounting documentation Payroll Assist with processing weekly/biweekly payroll Accurately enter employee hours and review timesheets Verify overtime and other payroll-related information Maintain payroll records Assist with employee onboarding paperwork Maintain confidentiality of employee payroll and personal information Work with management/accounting to resolve payroll discrepancies. Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for motivated individuals eager to grow their administrative expertise while making a positive impact every day.

Pay:

$16.00 - $21.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Health savings account Parental leave Retirement plan Vision insurance Application Question(s): Do you have experience with payroll? Are you comfortable taking callings and scheduling?

Work Location:

In person