Office Assistant / Receptionist Pool Creations is seeking a dependable, organized, and professional Office Assistant to support the daily administrative operations of our company. This position plays an important role in customer communication, project coordination, scheduling, material ordering, and keeping the office running efficiently. The ideal candidate is comfortable handling multiple responsibilities, communicates clearly, pays close attention to detail, and uses good judgment when working independently. Construction or pool-industry experience is helpful but not required. Responsibilities Answer incoming calls, respond to emails, and route communications appropriately Greet customers, vendors, and visitors in a professional and welcoming manner Schedule customer appointments, project activities, inspections, deliveries, and subcontractors Assist with maintaining and updating project schedules Order construction materials and coordinate deliveries with vendors and project managers Follow up on material availability, backorders, delivery dates, and scheduling changes Create and maintain accurate customer, vendor, and project records Enter and update information in company databases and project-management software Prepare, organize, and maintain documents, paperwork, and electronic filing systems Assist customers with general questions and provide updates when appropriate Communicate with suppliers, subcontractors, customers, and team members Monitor office and retail supplies and place orders as needed Assist with invoices, purchase records, and basic accounting-related tasks Help resolve routine office, scheduling, and equipment issues Maintain organized and professional office and common areas Perform general administrative duties, errands, and other office support tasks as needed Qualifications Previous experience as an office assistant, receptionist, administrative assistant, project coordinator, or in a related position Strong written and verbal communication skills Professional and confident telephone manner Excellent organization, time-management, and follow-through Ability to manage multiple priorities in a busy office environment Strong attention to detail and accuracy Comfortable using email, word-processing programs, spreadsheets, and common office software Ability to learn new software and company procedures Dependable, punctual, and able to work with limited supervision Good judgment and common sense when handling day-to-day decisions Experience with QuickBooks or similar accounting software is a plus Experience with project scheduling, purchasing, or material ordering is a plus Construction, home-service, or swimming-pool industry experience is helpful but not required We are looking for someone who takes ownership of their responsibilities, follows through on tasks, and can become a dependable part of the Pool Creations team. We are looking for someone who takes ownership of their responsibilities, follows through on tasks, and can become a dependable part of the Pool Creations team.

Pay:

$18.00 - $22.00 per hour

Benefits:

Employee discount Paid time off

Education:

High school or equivalent (Required)

Experience:

Customer service: 1 year (Preferred)

Location:

Venice, FL 34293 (Preferred)

Work Location:

In person