Secretary/Receptionist IQ Academy , Inc - 4.6 Westchester, FL Job Details Part-time From $15 an hour 17 hours ago Qualifications Computer operation Computer literacy Administrative experience Data entry Multi-line phone systems Clerical experience Full Job Description Job Overview We are seeking an energetic and highly organized Secretary/Receptionist at school to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills, attention to detail, and ability to manage administrative tasks efficiently will help keep our office running smoothly. This paid position offers an exciting opportunity to develop your office management skills while supporting daily operations with enthusiasm and professionalism. Duties Greet visitors warmly and direct them appropriately, creating a positive first impression Manage multi-line phone systems, answer inquiries promptly, and route calls effectively Handle incoming and outgoing correspondence, including emails, mail, and packages Maintain accurate records through data entry, filing, and document proofreading Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools Support bookkeeping activities such as invoicing and QuickBooks data entry Assist with general office management tasks like organizing supplies, maintaining cleanliness, and overseeing office equipment Provide exceptional customer support by addressing inquiries professionally and courteously Perform clerical duties including typing reports, proofreading documents, and updating databases with high accuracy Manage phone etiquette to ensure clear communication and positive interactions at all times Experience Prior office experience or administrative support roles preferred but not required Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks efficiently Bilingual abilities are a plus to serve diverse client needs effectively Demonstrated experience in customer service or front desk operations is highly desirable Familiarity with office management software such as QuickBooks is advantageous Proven ability to handle multiple responsibilities simultaneously with professionalism and attention to detail Join us in creating a vibrant workplace where your organizational talents shine! This role offers a chance to grow your administrative expertise while making a meaningful impact every day. We value proactive individuals who thrive in fast-paced environments and are eager to support our team's success.

Job Type:

Part-time Pay:

From $15.00 per hour

Work Location:

In person