We are looking for a welcoming, organized Receptionist with strong Microsoft Excel skills to serve as the face of our office while keeping our administrative data structured and up to date. In this dual-focus role, you will greet visitors and manage front-desk communications while maintaining front-office logs, visitor tracking, and schedules in Excel.

Key Responsibilities Front-Desk Operations:

Greet incoming guests, answer and route multi-line phone calls, and respond to general email inquiries promptly.

Data Tracking & Logging:

Create and maintain Excel spreadsheets for visitor logs, call logs, mail tracking, and facility requests.

Scheduling & Calendars:

Coordinate appointments, manage meeting room bookings, and log schedule updates using Excel and Outlook.

Mail & Package Management:

Receive, sort, and distribute daily mail, deliveries, and couriers; track incoming/outgoing packages.

Inventory & Ordering:

Monitor front-desk and breakroom supplies, log current stock levels in Excel, and prepare supply orders.

Administrative Support:

Provide general clerical assistance to management, including light document formatting and file organization.

Required Qualifications Experience:

1-2 years of front-desk, customer service, or administrative receptionist experience.

Excel Skills:

Working proficiency in Microsoft Excel (data entry, sorting/filtering, basic formatting, and basic formulas like SUM and COUNTA ).

Software Literacy:

Proficiency with Microsoft Office Suite (Word, Outlook) and standard office machinery (multiline phone system, scanner/copier).

Communication & Professionalism:

Friendly demeanor, excellent verbal/written communication, and a strong professional presentation.

Organization:

Strong multi-tasking abilities and high attention to detail in data entry.

Education:

High school diploma or equivalent required. Preferred Qualifications Familiarity with conditional formatting, drop-down menus (data validation), or simple pivot tables in Excel. Prior experience with visitor management software or digital check-in tools.

Pay rate:

$18-20/hr based on experience Shift hours: 8am to 5pm Monday-Friday Compensation / Pay Rate (Up to): $18.00 - $20.00