Receptionist

Description We are looking for a detail-oriented Receptionist to support daily front desk operations for an engineering firm in Honolulu, Hawaii. This Contract position is ideal for someone who communicates clearly, stays organized, and can manage administrative tasks in a fast-paced office setting. The role will serve as a key point of contact for visitors and internal teams while helping maintain efficient workflow across routine office functions.

Responsibilities:

• Welcome visitors, answer incoming calls, and provide courteous front desk support for clients, vendors, and staff.
• Manage email and Outlook communications, directing messages and appointments to the appropriate team members in a timely manner.
• Maintain organized filing systems for office records, correspondence, and other administrative documents.
• Prepare, update, and format routine documents, spreadsheets, and reports using Microsoft Word and Excel.
• Support general office coordination by handling basic clerical duties and ensuring reception areas remain orderly and well maintained.
• Assist with scheduling, calendar updates, and other day-to-day administrative activities that help the office run smoothly. Requirements
• Previous experience in a receptionist, front desk, or administrative support role.
• Working knowledge of basic office procedures and standard clerical practices.
• Proficiency with Microsoft Word, Excel, Outlook, and email communication tools.
• Strong organizational skills with the ability to manage filing and document maintenance accurately.
• Clear verbal and written communication skills with a detail-focused and customer-focused approach.
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a busy office environment.

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