Job Overview A Sheldon, IA area law firm is seeking a dedicated and professional Receptionist/Administrative Assistant to join their team. This role is essential in creating a welcoming environment for visitors and clients while providing comprehensive administrative support to ensure the smooth operation of daily office activities. The ideal candidate will possess excellent communication skills, technical proficiency, and a proactive approach to office management. This paid position offers an opportunity to develop valuable skills in a collaborative and fast-paced setting, supporting organizational efficiency and exceptional customer service. Duties Greet visitors and clients warmly, ensuring a positive first impression and managing front desk operations effectively. Answer multi-line phone systems promptly, directing calls accurately and professionally while maintaining excellent phone etiquette. Manage calendar appointments, schedule meetings, and coordinate events using productivity software such as Microsoft Office and Google Workspace. Perform data entry tasks with high accuracy, including maintaining spreadsheets, filing documents, and updating client records. Handle correspondence via email, phone, and written communication, ensuring clear and professional client interactions. Support office management tasks such as ordering supplies, maintaining inventory, and organizing files for easy retrieval. Assist with billing processes using QuickBooks or similar accounting software, including invoicing and expense tracking. Proofread documents for accuracy and clarity before distribution to ensure high-quality communication. Provide general clerical support including photocopying, scanning, and maintaining organized filing systems. Collaborate with team members to improve office procedures, enhance productivity, and streamline administrative workflows. Experience Proven experience in an office environment with strong clerical skills; previous roles as a receptionist or administrative assistant are highly desirable. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Experience managing multi-line phone systems and providing excellent customer service in person or over the phone. Familiarity with QuickBooks or other accounting software for billing or data entry tasks. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting. Technical proficiency in computer literacy including typing speed, proofreading, and data management. Personal assistant or calendar management experience is advantageous for supporting executive schedules. Excellent phone communication skills coupled with professionalism in handling inquiries and client interactions. This position offers an engaging opportunity for motivated individuals eager to contribute to a professional environment while developing their administrative expertise. We welcome applicants who demonstrate strong organizational abilities, technical competence, and a commitment to delivering outstanding customer support. #

SCO Pay:

$19.00 - $22.00 per hour Expected hours: 40.0 per week

Work Location:

In person