Multiple Duties:

All office assistant duties can be expected to be performed concurrently. Must be able to work under conditions of constant interruption and be able to stay on task.

Opening of office duties:

turn on all lights, turn on reception computers, and remove telephones from night status. Check messages on voicemail and transfer to appropriate responsible staffs. Coordinates and maintains a functioning schedule for all providers, ensuring accurate appointment time is allotted per published protocols. Ensures all prior records are obtained before scheduling new patients, with the exception of patients being seen for acute care issues. Travelling between all three clinics to assist all Front Office teams in daily operations.

Primary patient check-in:

Ensures all required demographic information is accurate in the NextGen practice management system Responsible for documentation of both cancellation and no-show appointments by notifying the care team through the NextGen system to ensure accurate follow-up and documentation. Responsible for completing reminder calls for following day appointments and reviewing NextGen for any alerts regarding collections, and correct/updated information and communicating the information to the patient. Responsible or working closely with the NIFP billing department. Contacts NIFP for any billing questions.

Primary patient check-out duties:

verifies alerts, payments, and information are accurate before patient leaves. Schedules follow-up appointments as necessary with the primary care provider. Remain available at all times (with the exception of breaks, lunch, and emergencies) for patient access Responsible for keeping the waiting room neat and orderly and monitoring the waiting room temperature for patient comfort.

Closing office duties:

verify all encounters have been obtained by medical care teams, turn off reception computers, secure medical records area, balance cash box, turn off all lights, and place telephones on nights. Experience Needed to Land this

Gig:

High school diploma or general education degree (GED); or equivalent combination of education and experience. Degree qualification preferred Degree qualification in a relevant discipline preferred but not essential Previous front office experience is required, medical office preferred 1-3 years of previous leadership experience preferred Ability to maintain corporate confidentiality and HIPAA compliance Ability to submit electronic pre-authorizations required by

Medicaid Skills:

Tact and graciousness in dealing with the agency's public, continuous professionalism with patients and co-workers Personal commitment to the organization's mission and values The individual must be a team player, highly motivated, dedicated to patient care & enjoys working in a fast-paced environment Advanced, extensive, and documented experience in general office administration and office functions Excellent oral and written communication skills Keyboarding at 35+ wpm Fluency in word processing The ability to work in the absence of direct supervision Excellent time management & critical thinking skills Spanish/English bilingual ability desirable

Flexibility Work Schedule:

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