Receptionist ( Saturdays and Sundays) Harmony Falls Massage Clinic Grayslake, IL Job Details Part-time $15 - $20 an hour 11 hours ago Benefits 401(k) Qualifications Computer operation Computer literacy Administrative experience Organizational skills Multi-line phone systems Clerical experience Full Job Description Job Summary We are seeking an energetic and highly organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your technical proficiency with office management software, Microsoft Office suite, and data entry will ensure smooth daily operations. The ideal candidate is bilingual, possesses strong organizational skills, and demonstrates a proactive attitude to support our team's productivity and professionalism. Duties Greet visitors warmly and direct them appropriately, ensuring a positive first impression. Manage multi-line phone systems, answer inquiries professionally, and route calls efficiently. Maintain a clean and organized front desk area, including filing and document management. Utilize office management software such as QuickBooks for basic administrative tasks and data entry. Schedule appointments, manage calendars, and coordinate meetings using productivity software like Microsoft Outlook or similar tools. Prepare correspondence, Word processing documents, spreadsheets, and proofread materials for accuracy. Support clerical tasks including filing, photocopying, and maintaining office supplies inventory. Assist with client communication and customer support to ensure excellent service delivery. Handle phone etiquette professionally while providing timely assistance to callers. Support office management activities by organizing files, managing schedules, and ensuring efficient workflow. Experience Proven experience in an office environment with clerical or administrative responsibilities. Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with productivity software. Experience using multi-line phone systems and managing front desk operations. Prior experience with QuickBooks or similar accounting software is preferred. Bilingual abilities are highly desirable to effectively communicate with diverse clients and visitors. Demonstrated organizational skills with the ability to multitask effectively in a fast-paced setting. Excellent customer service skills coupled with professional phone communication etiquette. Office management or personal assistant experience is a plus to support various administrative functions. Ability to perform data entry accurately while maintaining attention to detail and proofreading skills. Strong time management skills to prioritize tasks efficiently throughout the workday. This role offers an exciting opportunity to be a key part of a dynamic team dedicated to delivering outstanding service while developing your administrative expertise!

Pay:

$15.00 - $20.00 per hour Expected hours: 5.0 - 20.0 per week

Benefits:

401(k)

Work Location:

In person