Real Estate Receptionist/Transaction Coordinator

Position Overview:

We are seeking a highly organized, detail-oriented Real Estate Receptionist / Transaction Coordinator to support daily office operations and ensure smooth real estate transactions from contract to closing. This dual-role position requires excellent communication skills, multitasking ability, and a strong understanding of administrative processes within a real estate environment.

Key Responsibilities:

Reception & Office Support:

Greet clients, visitors, and agents in a professional and welcoming manner Answer and direct incoming calls, emails, and inquiries Maintain a clean, organized, and professional office environment Schedule appointments, meetings, and property showings Manage office supplies and coordinate vendor services Assist agents with general administrative tasks as needed Self motivation during downtime and lack of supervision.

Transaction Coordination:

Manage real estate transactions from executed contract through closing Review contracts and documentation for accuracy and completeness Track deadlines, contingencies, and key milestones Coordinate communication between agents, clients, lenders, title companies, and inspectors Ensure all required documents are submitted and compliant with brokerage and legal standards Maintain organized digital and physical transaction files Provide regular status updates to agents and clients

Qualifications:

Previous experience in real estate, administrative support, or transaction coordination preferred Strong organizational and time-management skills Excellent written and verbal communication Ability to multitask and prioritize in a fast-paced environment Proficiency in Microsoft Office, Google Workspace, Social media/Wix platforms and real estate transaction software High attention to detail and problem-solving skills Professional demeanor and customer-service mindset

Education & Requirements:

High school diploma or equivalent required; associate or bachelor's degree preferred Real estate license (preferred but not require) Willingness to take & pass the online Real Estate licensing course and the state exam. (Paid for by us)

Work Environment:

Office-based position with some interaction with clients and team members May require occasional extended hours to assist in Real Estate transactions. (Notice provided)

Compensation & Benefits:

Competitive hourly wage (based on experience/licensing) $17-$22/Hour Opportunities for growth within the real estate team or brokerage

Optional:

PTO, bonuses, after hours wages How to

Apply:

Please submit your resume and a brief cover letter outlining your experience and interest in the role.

Job Type:

Full-time Pay:

$17.00 - $22.00 per hour

Benefits:

Paid time off

Work Location:

In person