Job Summary Hours are T-F 10 am to 3 pm We are seeking a dedicated Part-Time Receptionist to join our dynamic team. This role is vital in creating a welcoming environment for visitors and clients while ensuring smooth administrative operations. The ideal candidate will possess excellent communication skills, technical proficiency, and a proactive approach to office management. This position offers an opportunity to develop professional skills in a supportive setting, contributing significantly to the overall efficiency of our organization. Key responsibilities include managing multi-line phone systems, greeting visitors, handling scheduling and calendar management, and performing various clerical duties. The successful applicant will demonstrate strong organizational skills, proficiency with productivity software such as Microsoft Office and Google Workspace, and experience with data entry and filing systems. Bilingual ability is considered an asset to facilitate effective communication with diverse clients and staff. Responsibilities Answer multi-line phone systems promptly and professionally, providing exceptional customer service and support Greet visitors courteously, ensuring a positive first impression of the organization Manage appointment scheduling and calendar coordination for staff and clients Perform data entry tasks accurately using spreadsheets, word processing, and database management tools Maintain organized filing systems both electronically and physically to ensure quick retrieval of documents Handle incoming and outgoing correspondence, including emails, mailings, and phone messages Support office management tasks such as inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software Assist with document proofreading, editing, and maintaining accurate records Provide customer support by addressing inquiries efficiently and professionally Collaborate with team members to improve office workflows and productivity Experience Previous clerical or administrative experience in an office environment preferred Familiarity with front desk operations and office management procedures Proven experience with Microsoft Office Suite (Word, Excel) and Google Workspace applications Strong computer literacy including data entry, file management, and technical proficiency Experience using multi-line phone systems and handling phone etiquette effectively Bilingual skills are advantageous for communicating with diverse populations Personal assistant or medical receptionist experience is a plus but not mandatory Demonstrated organizational skills with the ability to prioritize tasks efficiently Knowledge of bookkeeping practices using QuickBooks or similar accounting software is desirable #IND2

Pay:

From $20.00 per hour Expected hours: 20.0 per week

Work Location:

In person