Receptionist

We are looking for a dependable Receptionist to support daily front desk operations for a healthcare-related organization. This position is ideal for someone who thrives in a fast-paced setting, enjoys helping visitors and staff, and brings strong administrative experience to an organized office environment. The role offers the opportunity to contribute to an established team while managing a wide range of reception, communication, and coordination tasks.

Responsibilities:

• Welcome visitors and create a courteous first impression for guests, clients, and staff entering the office.
• Manage a multi-line phone system by answering incoming calls, directing inquiries, and ensuring messages are handled accurately and promptly.
• Provide administrative support across the office, including document filing, scanning, records organization, and general front desk coverage.
• Coordinate calendars, appointments, and meeting logistics, including conference call arrangements and preparation of meeting spaces.
• Sort and distribute incoming mail and assist with outgoing correspondence, memos, and email communication as needed.
• Serve as a backup resource to office leadership by assisting with day-to-day operational and administrative needs.
• Support customer service efforts by responding to routine questions and helping resolve basic visitor or caller concerns in a timely manner.
• Prepare expense-related documentation and maintain organized office records with strong attention to accuracy and detail
  
• At least 3 years of administrative, front desk, or receptionist experience in an office environment.
  
• Strong customer service skills with the ability to communicate effectively with visitors, clients, and internal teams.
  
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
  
• Experience managing schedules, coordinating meetings, and handling conference calls and room setup.
  
• Ability to operate a computerized switchboard or multi-line phone system with confidence and professionalism.
  
• Skilled in composing business correspondence, emails, and memos with clear written communication.
  
• Strong organizational skills with experience in records maintenance, document control, filing, and scanning.