Responsibilities:

Welcome employees, clients, subcontractors, and vendors with a courteous and detail-oriented presence while managing day-to-day front desk activity.
Answer and direct inbound calls through a multi-line phone system, take accurate messages, and ensure inquiries reach the appropriate team members promptly.
Provide bilingual English-Spanish support for field employees by explaining workplace information, assisting with forms, and helping address routine payroll and timesheet questions.
Translate and communicate company notices, safety information, and administrative documents for Spanish-speaking staff as needed.
Monitor stock levels for personal protective equipment, office materials, and breakroom items, and coordinate timely reordering and distribution.
Receive, sort, and track mail, courier shipments, and package deliveries while keeping supply and delivery areas organized.
Maintain orderly physical and electronic filing systems for project records, contracts, and compliance documentation.
Assist with scanning, document processing, and data entry related to project and accounting records, including work performed in business systems such as Acumatica and QuickBooks Enterprise.
Partner with the administrative team to support office coverage, maintain organized common areas, and keep daily operations running smoothly.

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