Job Title:

Administrative Assistant /

ReceptionistLocation:

Warren, OHJob Type:

Full-Time, Contract-to-HirePay Rate:

$15-$17/hour

Schedule:

Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax seasonWe are looking for an experienced and dependable Receptionist to support daily front-office operations in Warren, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, phone inquiries, and office support activities, helping maintain smooth day-to-day workflow.

Responsibilities:

• Welcome visitors warmly, register their arrival, and help direct them to the appropriate staff members or appointments.
• Open the office at the start of the day and secure the workspace at closing to ensure an orderly and efficient environment.
• Handle incoming and outgoing fax communications and keep document flow organized for timely processing.
• Scan records and other paperwork accurately to support bookkeeping and administrative needs.
• Enter payment, check, and invoice details into internal records with a high degree of accuracy.
• Sort, distribute, and prepare mail, including taking outbound items for delivery and making bank deposits as needed.
• Coordinate calendars by arranging appointments and following up with clients to confirm scheduled meetings.
• Prepare payroll checks and assist with routine clerical tasks that support the broader team.
• Pick up office or inventory-related orders when needed to help maintain daily operations.