Front Desk Coordinator

Description We are looking for a dedicated and detail-oriented Front Desk Coordinator to join our team in Saint Paul, Minnesota. In this long-term contract position, you will play a vital role in maintaining smooth front desk operations and ensuring excellent service for visitors and callers. This role is an excellent opportunity for someone with strong communication skills and a passion for organization to contribute to a non-profit organization.

Responsibilities:

• Greet and assist walk-in visitors, ensuring a welcoming and detail-oriented environment.
• Manage a multi-line phone system, directing inbound calls to the appropriate individuals or departments.
• Provide concierge-level services by addressing inquiries and offering guidance as needed.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing correspondence.
• Maintain paper filing systems to ensure records are organized and easily accessible.
• Support the team by managing administrative tasks such as scheduling and data entry.
• Address and resolve basic inquiries or direct them to the appropriate personnel for further assistance.
• Ensure the reception area is tidy and well-maintained at all times.
• Utilize Microsoft 365 tools effectively to support daily administrative operations. Requirements
• Proven experience in receptionist or front desk roles, preferably in a non-profit setting.
• Proficiency in handling multi-line phone systems and managing call transfers.
• Strong organizational skills and attention to detail for tasks like filing and mail distribution.
• Competency in Microsoft 365 Enterprise applications, including Outlook and Word.
• Excellent verbal and written communication skills for interacting with visitors and staff.
• Ability to handle multiple tasks simultaneously while maintaining a positive demeanor.
• Familiarity with general office equipment and administrative procedures.
• A customer-focused approach and the ability to work collaboratively in a team environment.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .