Overview We are seeking a dynamic and highly organized Receptionist/Secretary to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while ensuring smooth administrative operations. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced setting and enjoy providing exceptional customer support, this opportunity is perfect for you! This paid position offers a chance to develop your office management skills and be an integral part of our professional team. Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Manage multi-line phone systems, answer inquiries with professionalism, and direct calls appropriately using proper phone etiquette Handle front desk responsibilities including scheduling appointments, maintaining visitor logs, and managing incoming correspondence Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, email communication, and calendar management Support office management tasks such as inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software Assist with personal assistant duties including calendar coordination, appointment scheduling, and time management for staff members Experience Proven clerical or administrative experience in an office environment with a strong focus on customer service Demonstrated proficiency in Microsoft Office applications (Word processing, Excel) and Google Workspace tools Excellent organizational skills with the ability to prioritize tasks efficiently in a busy setting Strong computer literacy including data entry, file management, and familiarity with multi-line phone systems Bilingual abilities are highly desirable to support diverse client communication needs Previous experience with office management or administrative support roles preferred Knowledge of bookkeeping software such as QuickBooks and basic bookkeeping practices is advantageous Join us as a Receptionist/Secretary and become a key player in delivering outstanding service while supporting our daily operations! Your organizational skills combined with your friendly demeanor will help create a positive environment for everyone who walks through our doors.

Pay:

From $15.25 per hour

Work Location:

In person