Front Desk Office Assistant

Job Summary Our law office is seeking a friendly, professional, and organized Front Desk Office Assistant to manage a busy front desk for a large law firm. The Front Desk is the face of our company. In this role, you will greet clients and other visitors at the office when they arrive and answer and redirect phone calls. On a daily basis, you will also be responsible for other administrative duties. You will provide supervision/direction to office Runners and manage their workflow. Reporting Relationship The position reports to the Business Manager and interacts regularly with firm attorneys and support staff. Duties and Responsibilities • Welcomes clients and visitors and directs them appropriately. Observes business etiquette and maintains a professional appearance with a positive can-do attitude. Maintain an organized workspace. Maintains office security by controlling access via the reception desk. Answering, screening, and forwarding phone calls in a professional manner, providing accurate information. Receives and sorts the daily mail and deliveries. Manage client intake documents and distribution of other documents. Update calendars, schedule conference room meetings, and outside meetings as needed. Assisting with copying, scanning, faxing, and emailing. Schedules equipment repairs as directed. Order supplies and keep inventory of stock. Coordinate tasks of office Runners and completion of their duties. Creates and manages a schedule for office Runners. Completes time and mileage entries for office Runners. Perform general office duties, with knowledge of office computers and software. Works on special projects as assigned. Qualifications and skills Two years of Receptionist or Office Administration experience required. Prior experience in managing others. Solid work history managing a large volume of calls. Proficient in Microsoft Word and Outlook. Diligent with details and customer service. Excellent written and verbal communication skills. Exceptional interpersonal and communication skills. Ability to prioritize, multitask, and work independently. Ability to learn quickly and adapt easily to changing circumstances. Solid experience working with printers, copiers, scanners, and faxes. Familiarity with legal terms and legal documents is a plus.

Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Application Question(s): 1 year of Supervising or Managing employees.

Experience:

Office Administration or Receptionist :

2 years (Required)

Work Location:

In person