Receptionist

Duties:

Greet clients and visitors in a professional, friendly, and welcoming manner. Answer incoming calls, provide basic information, take messages, and direct calls to the appropriate staff member. Accurately create leads in case management system for potential new client calls and perform an initial conflict check. Schedule and confirm appointments for clients and attorneys. Monitor appointment schedules and conference room usage to avoid scheduling conflicts. Sort and distribute incoming mail and take outgoing mail to the post office as needed. Assist with administrative tasks, including data entry, preparing documents, fee agreements, and managing office supplies. Maintain the reception area, kitchenettes, and common spaces so they are clean and presentable. Receive and process client payments in person, by phone, or by mail. Assist with collection calls and mailing client bills as requested. Notarize documents for clients as needed. Prepare the conference room for meetings, mediations, and depositions. Assist with file closing tasks. Keep coffee available, restock supplies, water plants, run errands, and assist with general office needs.

Skills:

Prior receptionist, administrative assistant, or front office experience preferred. Professional appearance and friendly demeanor. Strong written and verbal communication skills. Ability to maintain confidentiality at all times. Excellent organizational skills and attention to detail. Ability to multitask and prioritize in a busy office environment. Comfortable answering phones and interacting with clients, attorneys, staff, and visitors. Experience with Microsoft Office, Outlook, Adobe, scanners, printers, and similar office equipment required. Experience in a law office or professional office setting is a plus. Notary commission preferred or willingness to become a notary.

Job Type:

Full-time Pay:

From $21.00 per hour

Benefits:

401(k) matching Health insurance Paid time off

Experience:

Receptionist:

1 year (Required)

Work Location:

In person