Job Summary We are seeking an energetic and detail-oriented Secretary/Receptionist to be the welcoming face and organizational hub of our office. In this vital role, you will manage front desk operations, handle a variety of administrative tasks, and ensure smooth communication between clients, visitors, and team members. Your positive attitude and exceptional organizational skills will help create a professional and efficient environment that supports our company's growth and success. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic setting. Responsibilities Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression Answer multi-line phone systems promptly with professional phone etiquette, directing calls accurately or taking detailed messages Manage front desk activities including scheduling appointments, maintaining calendars, and coordinating meetings Handle all clerical duties such as filing, data entry, proofreading documents, and managing correspondence Maintain office supplies inventory and oversee office management tasks to ensure operational efficiency Support administrative functions by preparing word processing documents, reports, and presentations using Microsoft Office programs Assist with client communication and support tasks to foster strong relationships with customers and partners Qualifications Bilingual proficiency is highly desirable to effectively communicate with diverse clients and team members Previous office or clerical experience demonstrating strong customer service capabilities and phone answering expertise Exceptional phone reception skills coupled with professional phone etiquette and customer support abilities Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Personal assistant experience or office experience that includes time management, proofreading, and client communication is a plus

Pay:

$20.00 - $24.00 per hour Expected hours: 40.0 per week

Work Location:

In person