Receptionist/Administrative Assistant Wald Family Foods - 2.8 Fargo, ND Job Details Full-time From $20 an hour 11 hours ago Benefits Health savings account Paid holidays Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Employee discount Life insurance Referral program Retirement plan Qualifications Confidential information handling Microsoft Excel Microsoft Outlook Phone communication Executive administrative support High school diploma or GED Business Administration Clerical experience Associate's degree

Full Job Description Job Title:

Receptionist/Administrative Assistant Department:

Administration Reports to:

Plant Manager Employment Type:

Part-Time/Full-Time Job Summary The Receptionist / Administrative Assistant plays a vital role as the first point of contact for the facility while providing comprehensive administrative support to the HR and leadership teams. This position combines professional front-desk duties with a wide range of clerical, organizational, and project support tasks in a fast-paced food manufacturing environment. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities with a positive, professional demeanor while maintaining strict confidentiality and compliance with company and food safety policies. Key Responsibilities

• Greet and welcome visitors, vendors, and guests; manage sign-in processes, issue visitor badges, and enforce facility security and food safety protocols.
• Enforce facility policies for all visitors (i.e., no unauthorized access to production areas, PPE requirements where available).
• Answer, screen, and direct incoming phone calls; take detailed messages and ensure timely follow-up.
• Provide administrative support to HR and management, including scheduling meetings and interviews, preparing correspondence and reports.
• Assist with HR processes such as onboarding paperwork, employee file maintenance, badge issuance, and basic personnel and benefit inquiries.
• Maintain incoming and outgoing mail, packages, and deliveries; maintain accurate records and distribution logs.
• Monitor and maintain the cleanliness and organization of the front office, along with other light housekeeping duties.
• Perform data entry, filing, scanning, and record-keeping with high degree of accuracy.
• Support recruitment efforts by coordinating interview schedules and preparing new hire materials.
• Help organize company events, employee recognition activities, and meetings (including room setup and catering coordination).
• Point of contact for employee communications via bulletin boards and internal television system.
• Maintain office supplies inventory and place orders as needed.
• Manage other special projects and other administrative duties as assigned. Qualifications and Requirements
• High school diploma or GED required; Associate's or Bachelor's degree in Business Administration or related field preferred.
• 2+ years of experience in a receptionist, administrative assistant, or similar role (manufacturing or food production environment preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills with a professional phone and in-person presence.
• Exceptional organizational and multitasking abilities with high attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable attendance and proactive attitude, and strong team orientation.
• Ability to sit or stand for extended periods at a desk.
• Occasional lifting of packages or supplies up to 25 lbs. What we offer
• Competitive wage.
• Comprehensive benefits package.
• Opportunities for professional development and career growth.
• Paid time off and holidays.
• Stable, year-round employment with a growing essential food manufacturer.

TOBA, Inc. DBA Wald Family Foods is an Affirmative Action and Equal Opportunity Employer. We prohibit discrimination and harassment of any kind.

Pay:

From $20.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person