Receptionist Mason Dental Associates of Hasbrouck Heights Hasbrouck Heights, NJ Job Details Part-time $20 - $22 an hour 17 hours ago Qualifications Visitor query response Customer records maintenance Correspondence management Office activity coordination Maintaining an organized workspace Microsoft Outlook Phone communication Spreadsheets Service scheduling Client rapport building Greeting customers Client inquiry handling Word embeddings Filing Client file management Mail distribution Phone call screening Administrative experience Client database systems Documentation tools Task prioritization Mail management QuickBooks Organizational skills Stocking Telephone systems Multi-line phone systems Mail processing Clerical experience Communication skills Full Job Description Job Summary We are seeking an energetic and highly organized Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your technical proficiency with office management software, Microsoft Office suite, and data entry will ensure smooth daily operations. This position offers an exciting opportunity to support administrative functions while creating a positive first impression for everyone who walks through our doors. Duties Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette Handle incoming and outgoing correspondence, including emails, mail, and packages Maintain organized front desk area, ensuring all supplies are stocked and the environment is tidy Assist with data entry tasks using spreadsheets and productivity software to support office operations Support office management tasks such as scheduling appointments Provide customer support by answering inquiries accurately and assisting with basic information or directing to appropriate personnel Perform clerical duties including word processing, document preparation, filing, and record keeping Utilize computer skills to update databases, manage client communication records, and support administrative workflows Experience Proven office experience or administrative support background demonstrating strong organizational skills Familiarity with Microsoft Office applications including Word, Excel (spreadsheets), and Outlook for communication and documentation purposes Experience handling multi-line phone systems with professionalism and efficiency Data entry experience with high accuracy in typing and record management Customer service or front desk experience emphasizing excellent communication skills and positive client interaction Technical proficiency in office management software such as QuickBooks or similar tools is advantageous Strong organizational skills coupled with time management abilities to prioritize tasks effectively Personal assistant or clerical experience that highlights multitasking capabilities in a fast-paced environment Join us in delivering outstanding service while supporting the daily functions of our dynamic office!

Pay:

$20.00 - $22.00 per hour

Work Location:

In person