Receptionist /

Administrative Assistant Location:

Jersey City, NJ Company:

Matador Rare Coins About Us:

Matador Rare Coins is a leading rare coin and collectibles firm recognized for professionalism, expertise, and integrity. We serve clients nationwide and are seeking a motivated Receptionist / Administrative Assistant to join our growing team.

Position Overview:

We're looking for a professional, organized, and customer-focused individual to support our sales and operations teams.

Responsibilities:

Greet clients, answer calls, and take detailed messages. Support sales staff with administrative tasks and client communications. Create and process invoices; handle client payments (credit card, wire, ACH, check, phone payments). Assist with shipping, order tracking, and delivery coordination. Maintain records and filing systems accurately. Help customers complete coin submission forms (PCGS, NGC, CAC, etc.). Schedule appointments and manage calendars. Assist with general office duties to ensure smooth daily operations.

Qualifications:

Minimum 1 year of administrative or office experience required. QuickBooks experience a plus. Strong communication and organizational skills. Professional appearance and excellent phone etiquette. Ability to multitask and work in a fast-paced environment. Basic computer proficiency (Microsoft Office, Google Workspace, email).

Schedule:

Part-time, Monday-Friday (on-site).

Compensation:

Competitive hourly rate (based on experience). Opportunity for permanent employment after evaluation period. Paid time off and growth potential for long-term team members. How to

Apply:

Apply directly through Indeed or via email. Please send resume & cover letter to sales@matadorarecoins.com.

Pay:

$25.00 per hour Expected hours: 20.0 per week

Work Location:

In person