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KO
KIDS Orthopedic Institute
Front Desk Receptionist
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Based on New Jersey data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$38,335 / year median in New Jersey
+6% projected growth
Job Description
Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers a dynamic work environment where your multitasking abilities and technical proficiency will shine. Responsibilities Greet visitors and clients warmly, ensuring a positive first impression at all times Answer multi-line phone systems promptly, directing calls efficiently to the appropriate departments or personnel Manage appointment scheduling and calendar coordination using productivity software and Google Workspace tools Handle data entry tasks with accuracy, including filing, record keeping, and updating spreadsheets Maintain office supplies inventory and organize files to support seamless office management Assist with basic bookkeeping using QuickBooks or similar accounting software as needed Provide administrative support such as proofreading documents, managing correspondence, and supporting clerical tasks to enhance office productivity Skills Excellent customer service skills with professional phone etiquette and clear communication abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Strong organizational skills with the ability to multitask effectively in a fast-paced environment Technical proficiency in computer literacy, including data entry, file management, and office management software Bilingual abilities are a plus for effective client communication in diverse settings Experience with multi-line phone systems and front desk operations preferred Knowledge of office procedures such as filing, proofreading, calendar management, and document processing Previous clerical or administrative experience in an office setting is highly desirable Join us to be part of a vibrant team where your skills will make a real difference! This role is perfect for someone eager to develop their administrative expertise while delivering outstanding support in a professional environment.