Receptionist / Administrative Assistant at Robert Half Receptionist / Administrative Assistant at Robert Half in New Rochelle, New York Posted in 4 days ago.

Type:

full-time

Job Description:

What You'll Do Provide a high-level client and guest experience by greeting visitors, answering phones, coordinating front-desk and showroom traffic, and maintaining a polished office environment. Manage calendars, meetings, vendor visits, events, office supplies, deliveries, facility coordination, maintenance requests, and parking arrangements. Prepare and manage client-facing documents including retainers, proposals, contracts, change orders, electronic signature workflows, and project records. Maintain organized digital files, assist with accounting support, coordinate team schedules, help manage workflows, and contribute to operational improvement initiatives. What We're Looking For 3+ years of experience in office administration, reception, executive support, customer service, or similar administrative environments. Strong organizational and multitasking abilities. Excellent attention to detail. Strong written and verbal communication skills. Professional, polished, service-oriented presence with the ability to serve as a key point of contact in person and by phone. Proficiency in Microsoft Office, especially Word and Excel; experience with electronic signature platforms required. Experience with collaboration tools, CRM systems, or project management platforms is a plus. Experience in high-end retail, design, architecture, construction, real estate, or similar industries is preferred.