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RH
Robert Half
Receptionist
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Based on New York data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$38,570 / year median in New York
+9% projected growth
Job Description
Description We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position in New York, New York. This role will help ensure consistent onsite coverage while creating a welcoming experience for guests and maintaining smooth office flow. The ideal candidate brings prior reception experience, strong communication skills, and the ability to manage administrative tasks with accuracy and consistency.
Responsibilities:
- Welcome visitors, clients, and service providers with a courteous and attentive approach while directing them appropriately upon arrival.
- Oversee guest registration procedures and follow office access guidelines to help maintain a secure workplace environment.
- Answer and route incoming calls across a multi-line phone system, taking messages and responding to routine inquiries efficiently.
- Organize conference room bookings and provide support for meeting setup to keep schedules running smoothly.
- Sort incoming mail, coordinate outgoing packages, and manage courier requests in a timely manner.
- Keep the reception area and shared office spaces neat, presentable, and ready for daily business activities.
- Provide administrative assistance such as data entry, document formatting, file maintenance, and calendar support.
- Partner with executive support staff and other internal teams on additional office and administrative assignments as needed. Requirements
- At least 2 years of experience in a receptionist or front desk support role.
- Demonstrated ability to manage inbound calls using a multi-line or switchboard phone system.
- Strong verbal and written communication skills with a detail-oriented customer-facing presence.
- Proficiency in general administrative tasks, including data entry, scheduling, document preparation, and filing.
- Ability to handle multiple priorities effectively while maintaining attention to detail.
- Comfortable working in a fast-paced office setting and collaborating with employees, visitors, and vendors.
- Reliable attendance and the flexibility to provide front desk coverage in a contract capacity.