Receptionist

Advanced Product Design is looking to add a full time Receptionist position to help enhance the operation of the business. The receptionist work schedule will be Monday to Friday from 9:00am - 5:00pm and is often the first impression for our clients, guests, and referral sources. This role is essential to the smooth daily operation of the office and to creating a welcoming, organized, and professional environment. The receptionist serves as the hub of the office—managing the front desk, greeting clients and visitors, handling incoming communications, and supporting day‑to‑day office operations. This position is ideal for someone who is personable, detail‑oriented, and takes pride in keeping the office running efficiently and seamlessly. We are looking for a client‑first‑minded professional who is proactive, dependable, and attentive to detail. The successful candidate will anticipate needs, stay organized in a fast‑paced environment, and consistently represent the firm with professionalism, warmth, and discretion. Duties Greet visitors, clients, and staff with warmth and professionalism, ensuring a positive first impression Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette Perform data entry, filing, and maintain organized records using Microsoft Office, Google Workspace, and other office software Support office management tasks such as calendar management, appointment setting, and basic bookkeeping with QuickBooks or similar tools Perform daily, weekly, monthly bank account reconciliations. Accept Account Receivable payments, and assist with payables. Maintain office supplies inventory; receive, stock, and organize supplies as they arrive Keeps their work area as well as shared spaces tidy and well‑organized Assist with scanning, filing, faxing, and general document organization Support team members with administrative tasks as assigned to ensure smooth office operations included but not limited to shipping, invoicing and inventory. Experience Prior experience in a professional office environment requested; manufacturing experience is a plus Previous experience using QuickBooks software is preferred, but not required Strong verbal communication skills and a courteous, professional phone demeanor High level of emotional maturity, discretion, and professionalism Excellent organizational skills and ability to multitask in a busy, client‑focused setting Strong attention to detail and commitment to confidentiality Reliable, punctual, and able to independently manage responsibilities with minimal supervision Proficient in basic office equipment and computer skills, including Microsoft Office 365; ability to learn firm systems quickly This role offers an engaging opportunity to grow your administrative expertise while supporting our team's success. We value energetic professionals eager to make a positive impact every day! Interested candidates are encouraged to submit their applications through indeed, or send their resumes to APDCarbs@Gmail.com for further review.

Benefits:

Flexible schedule Health insurance Paid time off Retirement plan

Work Location:

In person