Job Overview We are seeking an energetic and detail-oriented Secretary/Receptionist to be the welcoming face of our organization. This vital role combines front desk management with administrative support, ensuring smooth daily operations and exceptional client interactions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude to handle a variety of office tasks efficiently. As the first point of contact for visitors and callers, you will play a key role in creating a positive and professional environment that reflects our company's commitment to excellence. Responsibilities Greet visitors warmly, assist with check-in procedures, and direct them appropriately Answer multi-line phone systems promptly, using proper phone etiquette to connect calls or take messages Manage incoming and outgoing correspondence, including emails, mail, and packages Maintain organized office records, files, and documentation with accuracy and attention to detail Schedule appointments, coordinate calendars, and manage meeting arrangements for staff and clients Provide exceptional customer service by addressing inquiries and supporting client communication needs Perform clerical duties such as data entry, proofreading documents, and preparing Word processing materials Support office management tasks including supply inventory, maintaining cleanliness, and ensuring office equipment functions properly Qualifications Proven office experience with strong clerical skills in a fast-paced environment Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) Bilingual abilities are highly desirable to serve diverse client needs effectively Strong organizational skills with the ability to multitask efficiently and prioritize tasks effectively Exceptional phone reception skills with knowledge of multi-line phone systems and phone etiquette Experience in front desk operations or personal assistant roles is preferred Demonstrated ability to communicate clearly and professionally with clients and team members High level of accuracy in typing, proofreading, and maintaining detailed records Ability to manage time effectively while handling multiple responsibilities simultaneously Join us in delivering outstanding service while enjoying a dynamic work environment that values your skills and dedication. This paid position offers an opportunity to develop your administrative expertise while contributing to a welcoming office atmosphere.

Pay:

$23.83 - $28.69 per hour Expected hours: 20.0 per week

Work Location:

In person