We are seeking a warm, professional, and highly organized Receptionist/Administrative Assistant to be the welcoming face of our firm. This is an excellent opportunity for an enthusiastic self-starter who takes pride in delivering exceptional client service and making a meaningful difference in the lives of others. Our firm serves seniors, individuals with special needs, and families navigating important life transitions. The ideal candidate will have a compassionate and professional approach, ensuring every client feels valued, supported, and cared for from their very first interaction. The successful candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and provide administrative support to our team while maintaining the highest standards of organization and efficiency. Strong computer skills, attention to detail, and a positive attitude are essential. If you are looking for a rewarding position where you can make a real impact while growing with an established and expanding firm, we encourage you to apply. Please submit your resume, cover letter, and salary requirements for consideration.

Position Includes :

Greet clients and visitors in a friendly, professional manner Process payments received Answering all phone calls and properly implementing next steps Maintain timely communication with clients by phone, email, and written correspondence Schedule and confirm client appointments Enter and maintain accurate data and documentation in practice management software Create and present statistical reporting using practice management software Prepare client files and other materials Prepare and print various client documents and correspondence Notarize documents and serve as witness as needed Assist in preparing forms and collection of client documents Order office supplies Coordinate clients matters with staff and attorneys to ensure exceptional client experience Support other team members with daily work and projects as needed Running errands from time to time including trips to the post office, courthouse, etc.

Qualifications and Skills :

Computer skills with proficient knowledge of Microsoft Office, virtual meeting platforms, able to quickly learn practice management software Experience in an office setting as receptionist/administrative assistant Experience with estate planning, or in an elder law firm is helpful but not required Strong focus on client satisfaction while adhering to practice standards Communication skills that are consistent, effective, and compassionate A positive attitude working as part of a team Comfortable in a multi-tasking environment Excellent organizational skills Work to meet client needs while adhering to business procedures and policies

Pay:

From $19.00 per hour

Benefits:

Health insurance Paid time off

Work Location:

In person