Job Summary We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. In this vital role, you will manage front desk operations, handle communications, and support administrative functions to ensure smooth daily operations. Your energetic approach and exceptional organizational skills will help create a positive environment for clients, visitors, and team members alike. This paid position offers an excellent opportunity to develop your office management expertise while contributing to a professional and lively workplace. Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills Manage front desk responsibilities including scheduling appointments, and handling incoming correspondence Perform clerical tasks such as filing, data entry, proofreading documents, and word processing using Microsoft Office programs like Word and Excel. Quickbooks online experience preferred. Support calendar management by coordinating meetings, appointments, and events for staff members Assist with office management duties including inventory control, supply ordering, and maintaining organized workspaces Provide support by addressing inquiries efficiently and communicating clearly with clients and team members Provide a clean and welcoming environment for staff as well as clients by completing weekly cleaning duties for the agency. Qualifications Proven office experience or administrative background demonstrating strong organizational skills and computer literacy Excellent typing speed combined with attention to detail for accurate data entry and proofreading tasks Strong organizational skills with the ability to prioritize tasks efficiently Experience managing multi-line phone systems, demonstrating professional phone reception and phone etiquette Proficiency in Microsoft Office Suite (Word, Excel) along with general computer skills for document creation and communication tools Previous experience in front desk or clerical roles that involved client communication, filing, calendar management, and time management skills. Ability to listen to directions of leadership. Understanding of confidentiality. Must pass background check Must abide by Alcohol/Drug Policy Must be able to lift 50 lbs Join our team as a Secretary/Receptionist where your proactive attitude will help us deliver outstanding service while advancing your career in office management! This job description may vary slightly from the final job description.

Pay:

$14.00 per hour

Work Location:

In person