Front Desk Coordinator

Description We are looking for an experienced Front Desk Coordinator to represent our organization as the first point of contact for guests, employees, and senior leaders. This permanent, onsite opportunity is within the energy and natural resources sector and offers the chance to work in a highly visible setting where strong judgment and communication are essential. This is a contract position with the potential to become permanent for the right candidate.

Responsibilities:

• Welcome visitors, clients, and executives with a detail-oriented approach while ensuring a smooth front desk experience.
• Manage a multi-line phone system, direct incoming calls accurately, and handle inquiries with discretion and efficiency.
• Coordinate visitor access by preparing badges and maintaining front desk security and check-in procedures.
• Organize conference room readiness for meetings and leadership events, including room setup and related hospitality support.
• Arrange meal orders for onsite meetings and help ensure events run seamlessly from an administrative standpoint.
• Enter basic invoice information, maintain administrative records, and support routine tracking tasks with accuracy.
• Assist with office and facilities coordination by completing assigned reports and helping with day-to-day operational needs.
• Serve as a dependable administrative resource in an executive-facing environment that requires confidentiality and composure. Requirements
• At least 2 years of experience in a front desk, reception, concierge, or administrative support role.
• Demonstrated ability to handle receptionist duties and manage inbound calls through a multi-line or switchboard phone system.
• Strong verbal and written communication skills with the confidence to interact effectively with senior leadership.
• Excellent organizational skills and close attention to detail in a fast-paced office setting.
• Strong attention to detail, sound judgment, and the ability to remain calm under pressure.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.
• Experience in a corporate, services, legal, or similarly well-structured office environment is preferred.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .