Job Summary We are seeking a dynamic and organized Office Assistant/Receptionist to be the welcoming face and efficient coordinator of our office environment. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, technical proficiency, and a proactive attitude to enhance office productivity and provide outstanding customer service. Join us to be part of a vibrant fabrication team dedicated to fostering a professional, friendly, and efficient workplace. Duties Greet visitors and clients warmly, managing front desk operations with professionalism and courtesy Answer phone systems promptly, directing calls accurately and maintaining excellent phone etiquette Manage scheduling and calendar coordination using productivity software and calendar management tools (Wrike) Perform data entry tasks with high accuracy using spreadsheets, Word processing, and other Microsoft Office applications, Quickbooks. Handle clerical duties such as filing, photocopying, proofreading documents, and maintaining organized records. Support office management by overseeing supplies inventory, ordering materials as needed, and ensuring the workspace remains tidy Assist with client communication and customer support efforts to foster positive relationships and resolve inquiries efficiently Experience Proven office experience or administrative support background demonstrating strong organizational skills Familiarity with QuickBooks or similar accounting software is preferred for handling basic bookkeeping tasks Experience managing multi-line phone systems and providing excellent phone communication is essential Bilingual abilities are highly desirable to serve diverse client needs effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong typing, data entry, and spreadsheet skills Demonstrated ability to multitask efficiently in a fast-paced environment while maintaining attention to detail Prior experience in customer service or front desk roles that showcase professionalism, patience, and effective client communication This is part time role starting out, M/W/F (20-24 hours weekly) Join us in creating a welcoming environment where organizational excellence meets exceptional service!

Pay:

$24.00 - $30.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person