Front Desk Receptionist

Job Overview We are seeking a welcoming Front Desk/ Night audit Receptionist to be the first point of contact for our organization. This role is vital in creating a positive and professional environment by managing front desk operations, assisting visitors and clients, and supporting administrative functions. The ideal candidate will be energetic, organized, and possess excellent communication skills to ensure smooth daily operations and exceptional customer service. Duties Greet visitors, clients, and vendors warmly and professionally, ensuring a positive first impression. Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently. Schedule appointments, coordinate calendar management, and handle incoming correspondence. Maintain organized filing systems, perform data entry, and ensure accurate record-keeping. Support office management tasks such as supply inventory, proofreading documents, and managing office equipment. Utilize computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative tasks. Provide customer support by addressing inquiries with excellent phone etiquette and professionalism. Assist with bookkeeping tasks using QuickBooks or similar software to support financial record-keeping. Perform clerical duties including filing, photocopying, scanning documents, and proofreading communications. Support medical or dental reception duties if applicable, including patient check-in and appointment scheduling. Requirements Proven experience in office management or administrative support roles with clerical experience. Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Exceptional customer service skills combined with professional phone etiquette. Bilingual ability is a plus to serve diverse client needs effectively. Experience working with multi-line phone systems and handling front desk responsibilities preferred. Knowledge of bookkeeping software such as QuickBooks is advantageous. Previous experience as a medical or dental receptionist or personal assistant is beneficial. Ability to manage calendars accurately and prioritize tasks effectively with strong time management skills. Join our team to be the friendly face that keeps our office running smoothly! We value energetic individuals who thrive on providing outstanding support and creating a welcoming environment for everyone we serve. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture!

Pay:

From $12.00 per hour People with a criminal record are encouraged to apply

Work Location:

In person